30% OFF on yearly plans. Limited time offer. coupon: WOOHOO

25 Best Email Outreach Tools & Apps

About nine out of every ten marketers make use of email marketing to distribute their content. You have to admit, that’s a staggering number. With more than 3.7 billion people worldwide using emails, it’s no wonder that most businesses use this tool to implement their marketing strategy. As you’re reading this, you’ve probably also received more than a few marketing emails from different businesses. After all, email marketing truly works. In fact, it works so well that 81% of small businesses rely on it as their main strategy in achieving customer conversions, while 80% rely on it for retention.

Indeed, email marketing is effective. However, did you know that if you supplement that with email outreach, you can get exponential results? A study found that sending messages to more than one contact can increase you response rates by 93% . So, you may want to consider sending cold email outreach messages to brand-new prospects. Of course, to ensure efficacy of your campaign and avoid hard bounce and soft bounce delivery problems, you’ll need the right tools and apps.

While there are lots of free email outreach tools out there, not all of them will offer you the same features. You might find that some of them will barely give you any real function unless you pay, while others will give you just enough to get you started. As a marketer working for a new business, you’re most likely concerned with how to find the tools that’ll allow you to send cold emails to a large number of clients and potential customers. You also want to know what features you can access with any tool that you choose to use. Finally, you want to know whether the app will allow you to upgrade your account as your business grows.

To top it all off, we all want a tool that’s easy to use and doesn’t require advanced technical know-how. After all, you already have a lot on your hands as regards composing a selling email. You shouldn’t increase your stress by using a tool that requires to read a 1000-page manual before you can use it.

The good news is that we got you covered. In this article, we’ll take a look at the best email marketing tools available out there that’ll help you grow your business. The best part? They’re free!

What Are the Best Email Outreach Tools?   

Imagine a scenario where you’ve done your research and found the right lead or client whom you want to convert with email marketing. The problem, however, is that you might not know their email address. This means that even though you’ve properly planned your time, managed your resources, and composed the perfect email, you can’t even send it to them. You need a way to find emails of prospects to whom you wish to market your services. You need an outreach email finder

There are tools that you can use to achieve this. They enable you to find emails of leads or potential customers. These tools help you to find emails of people to whom you wish to market your services. They achieve this by using basic information such as the individual’s full name. The entire process is automated. It saves you the stress of trying to track down emails. This means you can focus your energy and time on composing those selling emails. 

Yes, you can attempt to carry out this process automatically, however, this process is slow and will hinder you from scaling. Imagine going through the entire process of finding and researching leads, writing emails, and then sending them. You will spend days and even weeks to achieve reasonable results. That’s why you need to add an email outreach tool. You can achieve so much more with these tools and take your business to a level you never imagined possible.

All the email outreach tools on this list have been designed to meet the needs of different businesses (depending, of course, on what you’re looking for). Go through them and decide which works best for you.

  1. SendPulse
  2. Voila Norbert
  3. Dropcontact
  4. Clearout
  5. Zerobounce
  6. Bouncer
  7. Salesforce
  8. HubSpot
  9. Lemlist
  10. Mixmax
  11. Woodpecker
  12. SmartReach
  13. FindThatLead
  14. Snov.io
  15. Yesware
  16. Autoklose
  17. PersistIQ
  18. NinjaOutreach
  19. AeroLeads
  20. Klenty
  21. Vocus.io
  22. Mailshake
  23. UpLead
  24. GetProspect

While this list does not contain every awesome outreach tool out there, it does contain the best email outreach tools in the market that you can get at no extra charge.

1. SendPulse

SendPulse software example

SendPulse is one of the top email outreach tools that offer you a free plan. With more than 130 templates for you to choose from, it’s easy to get the job done. You can even create your template using the drag-and-drop functionality. The free plan also gives you access to the highly responsive support team, including their live chat feature.

Are you concerned about having to resend emails to people who haven’t bothered to read your messages? Not to fret! This tool allows you to resend unread emails with different subject headings through the “Resend” feature. After all, you can’t convert leads if they don’t even bother to read those emails that you send.

If you are a very busy marketer, you’ll find this feature extremely useful. Another great feature of SendPulse is the packaged pricing for all their services. Let’s say you want to use the SMS feature for your marketing, you can easily add this to your email-marketing-service package by selecting the SMS package.

While the company still isn’t remarkable in terms of API support, this is something they’re currently working on improving. However, you can enjoy other services such as web pushes, Viber, SMTP, among many others. 

This is a wonderful free email-outreach tool if you’re looking for something that isn’t too technical. You also get access to unlimited emails and as much as 2,500 subscribers if you buy the $9.85 per month plan.

2. Voila Norbert

Voila Norbert

Voila Robert is another email finder that can help you find and send emails to new or potential clients. By having this tool, it’s easier than ever to find the business email address of corporate leaders and decision-makers. It enables you to scale, build more, and maintain better relations. With Voila Norberts, you have access to an up-to-date and accurate database of B2B contacts once you sign up. This easily makes it one of the most effective email finder apps on the market.

The free plan gives you access to 50 requests or searches per month. You can subscribe to the premium plans if you want to scale more. On the Valet plan, you can send up to 1,000 requests at $49 per month. The Butler plan can be accessed at $99 per month (you can send up to 5,000 requests) and the Advisor plan allows you to send up to 15,000 requests at $249 per month. If you’re working for a large corporation, you should consider the Enterprise plan that allows you to send up to 50,000 requests at $499 per month!

3. Dropcontact


It’s one thing to find emails of potential clients but it’s another thing to ensure that the messages you have found are still functional and valid. Imagine the time, energy, and money you will expend by sending emails to outdated or incorrect addresses. What’s worse, this can mean that your emails will end up in spam folders and never get seen or read. We don’t need to spell out what that can do to your overall business growth.

This is where tools like Dropcontact come into play. It is a validating tool that you can use to validate email addresses before sending out that cold email.Dropcontact connects with your CRM and ensures that your contacts are not outdated. It’ll automatically correct mistakes and update any information that isn’t up-to-date. It achieves this through regular validation.

The free plan gives you 100 credits per month. If you want to achieve more, you can subscribe to the Bronze plan which gives you access to validate 1,000 contacts at 24 per month (in addition to a $56 setup fee) or you can go for the Silver plan that improves up to 8,000 contacts at $128 per month (with a setup fee of $314). If you’re working for a large corporation, you can subscribe to the Platinum plan at $436 per month (with an additional setup fee of $1,068) which allows you to validate and improve up to 40,000 contacts.

4. Clearout

Clearout Accurate Email Validation Verification Service

Clearout Email Validation and Email Finder service expands your reach, lowers hard bounces, and improves email deliverability rates painlessly. It enhances sales and marketing efforts by furnishing extensively accurate client data through email extraction of ideal prospects and email verification of all existing and future clients.

Numerous companies buy preset profiled lists from a third party or depend on old, decayed data to shoot identical mass emails. This puts the business in a vulnerable position attributed to the low quality of the email lists. To save your business and reputation from irrecoverable damage, Clearout can be the ideal tool. Email Finder provides assured results backed with a confidence score, and the email verifier provides the topmost degree of accuracy.

With more than 15 million email addresses validated each day, Clearout facilitates all businesses by capturing legit prospects only, by removing abuse, spam traps, typos, temporary, gibberish and other invalid email addresses.

You get 100 credits as a part of a free trial. Pricing starts from $21 for 3000 credits.

5. Zerobounce


Zerobounce is another popular tool for validating emails. It doesn’t matter the number of messages you want to validate, you can input them one at a time or validate them in bulk. It’ll automatically run a check and let you know which emails are still active. 

The free plan gives you 100 credits per month. The premium plan starts at $15 per month and gives you 2,000 credits. You can have access to a generous discount by subscribing to the $400 per month plan that gives you up to 100,000 credits!

6. Bouncer


Bouncer is a validating tool that is similar to Zerobounce. This tool allows you to validate email addresses individually or in bulk. It’s a great app for confirming that an email is still functional to improve deliverability. What’s more, it does this quickly and efficiently. Why complicate the process when you can simplify it with Bouncer?

You can do more with less by going for the free plan that allows you to validate your first 1,000 contacts at no charge. After that, it’s $2 for every additional 1,000 contacts that you validate. You’ll begin to get discounts once you reach more than 50,000 contacts.

7. Salesforce


While some of the apps already mentioned in this article have a built-in CRM tool, you might want to have a dedicated tool to help you keep track of those emails and scale your cold outreach. You don’t want to go through the stress of trying to remember and track more than 10 email addresses all by yourself. You’re potentially setting up yourself for mistakes by doing that.

Salesforce is a one-of-a-kind CRM tool with all the bells and whistles that large organizations will find very useful. It gives you more control and allows for customization. It’s easier than ever to handle complex funnels and sales with this app.

The free plan allows for a 30-day free trial. After that, you can subscribe at $25 per month per user.

8. HubSpot


Unlike Salesforce, HubSpot offers simplicity and is designed to cater to the CRM needs of small businesses. What’s more, it is completely free! As one of the most popular tools on the market, it makes it easy to track email reads and monitor responses. After all, you want to know who opens your emails and who doesn’t. This will enable you to know whether to resend or not.

9. Lemlist


You can spend your time trying to locate leads and compose that results-driven email, yet you’ll receive no response. This is because it lacks personalization! People are more likely to ignore your emails if they look generic and impersonal. We understand that it takes a lot of work to personalize those emails and that’s why many people ignore it. However, some tools can help you to easily achieve this.

Lemlist is a tool that uses proven techniques such as videos and pictures to help you personalize your emails. People connect more to images. It makes the whole process feel less automated and more homely. What’s more, Lemlist gives you access to improved deliverability through the use of send algorithms. 

Worried about having your emails sent to spam? This tool takes care of that by using the email warmup feature. This makes sure that your email reaches your target without getting lost in a spam folder.

There’s a 14-day free trial, after which you can subscribe to the premium plan at $29 per month.

 10. Mixmax


The purpose of sending outreach emails is to achieve conversions. One proven way of achieving this is through the use of a clear Call to Action. Your recipients are more likely to buy what you’re selling if there is a simple call to action that can prompt them to take action.

Mixmax helps you to streamline your recipients’ ability to interact with your emails. With this tool, you can easily embed actions into the emails. For example, you can embed a button that prompts recipients to set up a meeting or gives them the option of completing a survey right there in the email or subscribing to a product.

It’s completely free! Boost your response level and achieve conversions with a well-built call-to-action tool.

Have you already built an effective email marketing strategy that brings you the desired levels of conversions? Good job! Now you should take the next step and boost your efforts. You should start using email outreach tools and apps to reach a wider audience and double sales.

Don’t know which tool to choose? Let’s compare 11 the best email outreach tools and apps so that you can pick one that is a perfect fit for your business.

11. Woodpecker

Woodpecker email outreach tool

When designing an email outreach campaign, you can prepare two follow-up paths and set up a specific condition that triggers the next follow-up. For instance, you can create such a scenario: 

“If a client opens the first outreach email and clicks a CTA button, the system will send him the second email with a discount code. But if a client doesn’t click a CTA button, the system will send him another email with an invitation to “learn more about the product X”.”

Woodpecker also allows you to create a shared prospect database to ensure that one prospect will get emails only from one person from your team. If you have a big sales team, this feature will be extremely useful for you.


  • HubSpot 
  • Zoom
  • Hunter
  • Zapier
  • Sheets
  • Pipedrive


  • Start-up plan – $40 per seat/month
  • Team Pro plan – $50 per seat/month
  • Enterprise plan – custom pricing.

Free trial: 14 days

12. SmartReach

SmartReach is another cold email outreach tool that is worth your attention. It has a simple, user-friendly interface, and it can benefit both small and big businesses. 

Using SmartReach, you can send automated emails and follow-ups over and over until a prospect completes a desired action. You can personalize your emails with the prospect’s first name, company name, or other relevant information. Besides, you can use the condition statements in your templates to take the personalization of your outreach campaign to the next level. 

SmartReach allows you to track the progress of each campaign easily. Thanks to the visual progress bar, you can quickly understand which of your campaigns is running out of prospects and which campaign has the highest email error rates.


  • Zapier
  • Exchange
  • Pipedrive
  • SalesForce
  • Zoho CRM
  • SendGrid
  • Mailgun

Pricing for businesses*: 

  • Standard plan – $99 per month (5 users included)
  • Pro plan – $149 per month (5 users included)
  • Ultimate plan – $199 per month (5 users included)

*There are also plans for individuals and agencies

  • Free trial: 14 days

13. FindThatLead

findthatlead email outreach tool

Are you looking for a tool for the best email search? Check out FindThatLead. This user-friendly tool will help you get the emails you are struggling to find online in a few clicks. Type the domain name in a search box, click the “search” button, and you will see a full list of relevant leads.

FindThatLead also works as an email verifier and email sender. Besides, it can be used for social search and prospect identification.


  • Zapier
  • HubSpot 
  • Zoho
  • SalesForce
  • Sheets
  • Pipedrive


  • Growth plan – $49 per month
  • Start-up plan – $150 per month
  • Suite plan – $339 per month

Free plan is available.

14. Snov.io

snov.io email outreach tool

Using Snov.io, you can research your competitors and their lead generation strategies. You can discover your competitors’ full company profiles and see the list of technologies they are using. Knowing what your rivals are doing to attract new leads, you can update your email marketing strategy and make it a success. 

The best thing about Snov.io is that it allows you to create effective personalized triggered email drip campaigns in a hassle-free way. Even if you are not a professional email marketer, you can leverage this tool to accelerate your cold outreach and schedule campaigns for existing clients right from your Gmail. 


  • LinkedIn
  • Facebook
  • HubSpot 
  • SalesForce
  • Slack
  • Pipedrive


  • Plan S – $39 per month
  • Plan M – $69 per month
  • Plan L – $129 per month
  • Plan XL – $199 per month
  • Custom plan – custom pricing

Forever free, renewable plan is available. It includes 50 monthly credits and 100 drip campaign recipients.

15. Yesware

yesware email outreach tool

Yesware is more than an outreach app. It’s an all-in-one toolkit for sales professionals. Try it out, and you will be amazed at the results. 

Templates and Campaigns provided by Yesware will make outreach fast and scalable. You will be surprised to find out that you can create and send more well-personalized emails without extra effort.

Tools like Calendar Sync and Send Later will help you to organize the timing of the email outreach campaign. Features like Email Tracking, Response Insights, and Analytics will help you get a better understanding of how your leads engage with your emails, so you will get an idea of how to keep repeating success.


  • SalesForce
  • LinkedIn
  • DocSend
  • Clari
  • Highspot


  • Pro plan – $12 per user per month
  • Premium plan – $25 per user per month
  • Enterprise plan – $55 per user per month

Free trial: 14 days

16. Autoklose

Autoklose email outreach tool

Are you struggling to find the right B2B leads? There is a solution for you. Its name is Autoklose. This outreach tool is trusted by PayPal, Microsoft, DHL, and other industry leaders.

Once you become an Autoklose user, you will get access to a huge database of verified B2B leads from different industries. After applying multiple filters, you will find the prospects you have been looking for and get a chance to reach out to them.

And what will happen next? Using Autoklose, you will create sequences of highly tailored emails, automate your sales process, and, finally, make big money. 

Do you need help with writing follow-up email sequences? Visit websites like ClassyEssay and SupremeDissertations and get help from professional writers. Make your emails engaging to turn prospects into loyal customers. 


  • SalesForce
  • Salesflare
  • Pipedrive
  • Calendly
  • Copper
  • HubSpot


  • Starter plan – $49.99 per user per month
  • Small business plan – $149.95 per user per month
  • Enterprise plan – custom pricing

Free trial: 14 days

17. PersistIQ

PersistIQ email outreach tool

Have you ever had a bad experience of using sales and marketing automation tools? Do you believe that advanced tools add more complexity to the work process rather than help smooth it? Try out PersistIQ. 

This tool has a minimalistic, clean design, and it’s easy to use. It will not take you much time to understand how it works. 

What are the key benefits of PersistIQ? This outreach app is extremely smart. It allows you to create highly personalized emails and make these emails error-free. 

Use this app to ensure that your leads will never get emails that start like this “HI {{first_name}}”. The system identifies such errors promptly and prevents such emails from sending. 

Also, the system detects formatting issues. If you copy-paste the HTML formatting by mistake, PersistIQ will fix it automatically. Just like a magic wand, this tool will help you to make your emails look perfect.


  • HubSpot 
  • SalesForce
  • Datanyze
  • Zapier
  • Copper


  • Growth – $29 per seat/month
  • Premium – $69 per seat/month
  • Custom – custom pricing.

Free plan is available. It allows sending up 20 emails per day. 

18. NinjaOutreach

NinjaOutreach email outreach tool

Are you about to launch an influencer campaign? Use NinjaOutreach to find Instagram and YouTube influencers that are a perfect fit for your brand and to contact them via email.

Angela Baker, a content creator from GrabMyEssay, says: 

“NinjaOutreach is one of those well-automated emailing tools that allow you to reach out to more leads in less time. Your tasks are to choose an outreach template, create the list of influencers you want to invite for collaboration, and set a schedule – the system does the rest. ” 

Also, you can design two follow-up messages, NinjaOutreach will send them to the leads automatically.


  • Mailchimp
  • Zoho
  • HubSpot
  • Infusionsoft
  • Zapier


  • Flex – $119 per month (billed yearly)
  • Pro – $199 per month (billed yearly)

Free trial: 7 days

19. AeroLeads 

AeroLeads email outreach tool

AeroLeads is a great alternative to FindThatLead. This outreach app makes it easy to find the email addresses and phone numbers of leads one by one or in bulk. It’s an excellent solution for enriching database and boosting outreach efforts.

AeroLeads is available in the form of the Chrome plugin. Install it now, and you will be able to immediately find the leads’ contact information behind the websites you’re browsing.

AeroLeads is a plugin for the best email search and quick email verification. Every time you add a new email address to your database, the system checks its credibility. Such checks help to ensure that your outreach campaign will go smoothly.


  • SalesForce
  • Zoho
  • Zapier


  • Take off plan – $49 per month 
  • Climb plan – $149 per month 
  • Cruise plan – $499 per month 
  • Enterprise plan – custom pricing 

Free trial: 10 credits.

20. Klenty

Klenty email outreach tool

Are you looking for an outreach solution for growing sales teams? Klenty is a good option to consider. It helps to increase outbound sales and optimize inbound sales. 

Here is how it works. You upload a list of leads’ contacts, and the system sends pre-designed personalized emails and follow-ups. The tool automatically detects and sorts replies, bounces, and irrelevant messages, so that your sales managers don’t have to waste time checking every email received.

Vocus.io tracks lead’ activity and record email opens, clicks, and replies. Also, it allows you to create multiple outreach campaigns and A/B test message and subject lines. It means you can write emails on a variety of topics, test them, and see what works for your company the best.


  • FreshSales
  • HubSpot 
  • SalesForce
  • Zapier
  • PipeDrive


  • Tall – $25 per month (billed yearly)
  • Grande – $50 per month (billed yearly)
  • Venti– $80 per month (billed yearly)

Free trial: 14 days. 

21. Vocus.io

Vocus.io email outreach tool

Vocus.io is an all-in-one email outreach solution. It allows you to design personalized email campaigns, track and automate email follow-ups, collaborate with your team members, and many more. This tool can be easily synchronized with your CRM, and it can help you with tracking and scheduling appointments.

Why companies like Twitter and Bloomberg choose this very tool among the dozens of other outreach tools? This tool makes it easy to send hundreds of personalized emails with just a few clicks. And it works well for all kinds of emails, including simple one-off messages and complex drip campaigns with attachments. Vocus.io is an affordable solution for companies of any kind.


  • HubSpot 
  • SalesForce
  • Zoom
  • Webhooks
  • Zapier


  • Basic – $5 per month
  • Starter – $10 per month
  • Professional – $20 per month

Free trial: 30 days. 

22. Mailshake

Mailshake email outreach tool

Mailshake is a sales engagement platform that helps salespeople create highly personalized outreach cadences using email (via your personal email account), social, and phone. With Mailshake, you can upload a list of prospects with personalization fields like name, links to social profiles, phone numbers, and even fully personalized sentences and paragraphs.

Once you publish the cadence, the messages are sent automatically according to your campaign settings, and can be paused automatically if a recipient replies or clicks a link. When a lead engages with your outreach, you can reply to them directly from Mailshake, or through your own email. You can also track your campaign’s performance in real time, and see which messages in your cadence have the best engagement.

Pricing starts for the Email Outreach plan is $59 per mo / user, while the Sales Engagement plan is $99 per mo / user.

23. UpLead

UpLead Email Finder Find email addresses by name

With UpLead’s Email Finder, you can easily find the right email at the right time. All you need is to look for it!

UpLead gives you access to over 54 million B2B profiles and lets you search them through multiple criteria to make it easy to find your prospect’s emails, along with the rest of their professional profile. Unlike many other similar tools that won’t tell you their data accuracy, UpLead guarantees it. All of its data is at least 95% accurate.

Plus, all emails are verified in real-time right before you download them. If they can’t verify them, you don’t pay for them. That way, you know you’re not wasting time and resources sending emails that won’t get you anywhere.

Finding emails is very easy, simply look them up by company, by user, or by URL. Looking up a URL will give you all emails associated with it, so you know exactly who to contact. Once you know who to email, use their user profile to find out more about their professional history, their company, and even the technology they’re currently using. With all that information, you can easily customize your email to get a reply from your leads.

With UpLead’s bulk email lookup, you can also find thousands of emails and profiles in seconds, and export all their information to a spreadsheet or your CRM, letting you contact thousands of leads in just a few clicks.

UpLead’s pricing is tiered based on the number of credits. One credit equals one lead you download or export. Their Essentials plan is $99/mo and comes with 170 credits, Plus is $199/mo and comes with 400 credits and Professional is $399/mo and comes with 1,000 credits.

24. GetProspect

Bulk email verifier check email validity online with GetProspect

Here is one more excellent tool to extract and verify emails. How is it different from others? The difference lies within GetProspect’s bulk features, effective and easy-to-use extension, and vast database. 

In particular, you can verify email addresses by uploading a CSV file with the emails or inserting up to 20 emails into the specific section within the web app. Also, when looking for leads, you can use an extensive database supported by advanced filters and search people by name, position, company, location, and industry.

Significantly, the dynamic lists and nested folders would help you manage the contacts. Lastly, it has a convenient Chrome plugin that extracts email from websites and LinkedIn pages or searches. It sounds like a great addition to your targeted outreach, right? This is especially true if such a tool integrates with other email software and marketing platforms via Zapier or API. 


  • Free Version – 100 email discoveries and 400 email verifications
  • Starter Package – 1000 email discoveries for $49 per month
  • Basic Package – 5000 discoveries for $99 per month
  • Plus Package – 20 000 discoveries for $199 per month
  • Pro Package – 50 000 discoveries for $399 per month

25. Emailvalidation.io

Email Checker Software emailvalidation.io_

Emailvalidation.io is a tool that can be used to validate email addresses. It works by checking the syntax of the email address, checking if the domain of the email address is valid, and checking if the email address is currently in use. This can help businesses and organizations ensure that they are only sending emails to valid and active email addresses, which can improve the effectiveness of their email marketing campaigns and help reduce bounce rates.

Additionally, Emailvalidation.io also offers a feature called “real-time validation” which allows businesses to validate email addresses in real-time as they are entered into a form on their website. This can help to prevent invalid or incorrect email addresses from being submitted, which can save businesses time and resources in the long run. The tool also supports batch validation, which allows businesses to validate large numbers of email addresses in one go, and can also be integrated with other email marketing platforms such as MailChimp, Constant Contact, and more.

Bonus: 8 Outreach Email Templates Based On Real-Life Scenarios

Email outreach is an essential part of every marketer’s job. Outreach emails are usually the first step of achieving a bigger goal i.e. guest posting, podcast marketing, co-marketing, etc.

A typical outreach email is being sent by the marketer or product/tool/service provider to a blogger, influencer, website that has a huge following or traffic. This step initiates the journey toward a specific goal.

I have listed here some outreach email examples based on real-life scenarios. You can steal it for your use, just don’t forget to modify details and mold them according to your business.

Pro tip: Try really catchy subject lines to stand out. The email body is definitely important but subject lines decide whether emails get opened or not.

Influencer Outreach Email Template

Influencer marketing is very much in trend these days. Average internet user spends 144 minutes on their social media accounts. Hence Influencer marketing industry skyrocketed over the past few years.  

There are many influencers in the market but you need to choose the best fit for your brand. For example, if your product niche is health supplements, you need to look for those influencers who are fitness enthusiasts, working out regularly, have high followers that are your target audience, and post content relevant to your niche.

To create a good impact, reach out to Influencers who have already published similar content as your niche. In order to impress your potential influencer, you need a strong first email. Here’s what you can use.

Subject: FitMe Wants To Give Free Stuff To Your Followers

Hey Ryan,

Hope you’re fit and fine!

I have been following your journey from the beginning and it makes me so happy to see you grow your influence day by day.

I am Rita from FitMe. I look after influencer marketing and partnerships and I try to make valuable connections with people like you who are genuinely interested in fitness.

FitMe is really interested in collaborating with you, Ryan. I think your followers are the perfect audience for us and we strongly feel that they would appreciate our products.

At the top of the mind, we are thinking about a giveaway program that your followers would highly appreciate. Let me know what you think about this proposal, and we can move forward 🙂


Guest Posting Request Outreach Email

Guest posting is used for brand exposure for years now and it is also a great opportunity to get backlinks to your website. It is a part of off-page SEO. Backlinks from good domains will help you rank higher on SERP. After all, ranking higher is one of the goals for any business.

Generally, Marketing managers are having many mails throughout the day so guest post request email should be short and straight to the point.

First thing, you need to find if the domain you’re interested in is accepting guest posts or not. If yes, here’s a simple, yet effective template you can use to reach out.

Subject: Guest Post Request For Woorise 

Hi Chris,

I am working as a content editor at TechMarket. I stumbled upon Woorise Blog while I was doing research to build content on Social Media Marketing, and it has a really informative collection of articles.

Hoping you are accepting guest posts at the moment. I have listed few topics below for guest posts.

Do’s and Don’ts for Podcast Newbies
7 Accounting Tools For Your Basic Ecommerce Needs
How To Promote YouTube Channel Ultimate Guide 

Each topic is associated with a specific keyword with a decent search volume. I think it would be better for Woorise SEO-wise. Let me know if that works out as per your needs.

Looking forward to your response 🙂


Podcast Invitation Email Outreach Template

Podcast Industry is an audio version of Talkshows like SNL, Ellen, or you can compare the same with radio interviews where a podcast host interviews guest celebrities and they broadcast the recording on the web.

This is very much in trend these days, many companies have started their own podcast shows based on their area of service. On the show, they invite people with a big following of their Industry.

If you belong to this unique crowd, here’s what a podcast invitation email looks like. Feel free to use this outreach template with a little bit of personalization.

Subject: Podcast Invitation @ Marketers Talk

Hey Maria,

Congratulations on your Book Launch! I have already purchased my kindle version and I’m loving it so far.

I am running my podcast “Marketers Talks” and we have over 10,000 listeners at the moment. We talk about marketing methods, conversion, traffic, LTV, etc. every week.

I would like to feature you on my upcoming episode to discuss your success and journey. I would love to talk about your journey and many things. But especially, driving users through your registration funnel and how you managed to make it an easy process for your customers. 

Our episodes are generally of 20 -25 minutes of interview discussions. Let me know what you think about it and we can set up a convenient time to schedule a recording. I would definitely admire your feedback on our podcast as well 🙂

I will wait to hear from you, Maria. 


Webinar Invitation Outreach Email template

The webinar is a great way to learn something new, and for a business, it’s a solid lead magnet. The only problem is it should be after working hours or on weekends.

As a marketer, you need to schedule a webinar at such a time that is most convenient for your major subscribers. To plan a good webinar, the first thing you need to do is send a good invitation email to your prospective attendees. 

It is advisable to add a banner with a CTA button in the Email. You can follow the example I have mentioned here.

Subject: Free Webinar Friday: Grow Your Instagram Followers In 30 Days

Hi Lisa,

Do you want to grow your Instagram followers in 30 days? I can be your genie to fulfill your wish.

I have arranged a webinar on Friday at 6 PM on how to grow Instagram followers. It is completely free and guest speakers are Maria and Lilly Lopez, a well-known husband-wife duo we all know.

Click Here To Register (29th February, 6.00 PM)

Topics of discussion:

Growth hacks for Instagram
Importance of Hashtags
How to promote your content

Looking forward to seeing you at the webinar. Drop an email without any hesitation if you have any doubts about the webinar or me or my brand 🙂


Invitation To Become An Affiliate

Affiliate is a very old-fashioned type of marketing with a fancy name and new trends. In traditional business, store owners used to do it all the time. Agent direct business to a store and earn a commission.

It is a nice way to expand your reach in the market. The SaaS market is definitely benefiting from affiliate marketing. What they do is – create unique SaaS affiliate marketing programs, and encourage individual and blog owners to join as an affiliate. Ecommerce industry is also getting a revenue boost from this method.

Well, if you are working on one of such programs, here’s a template you can use to reach out to your future affiliates.

Subject: Found A Side Hustle For You!

Hi Paula,

Hope you’re doing fine. I have been reading your blog for a while. You have pretty engaging content out there for sure 🙂

I am working at ClickAd as a marketing manager. ClickAd is a Marketing agency for digital products. We are launching an Affiliate Program and I would like you to get on board.

Let’s jump to the benefits. You get the 20% of the purchase value of each customer, lifelong. There is no target and you get the amount every week.

Click on the link below to know everything about this program. I would suggest being a little quick about it as we are running this as a limited-period program.

Know More About Our Program

Stay safe!

Reaching out to a LinkedIn connection

LinkedIn is pretty much your resume but in the form of a social media profile. It is mostly used to land a new job, to get a new freelancing project, to hire someone, to build connections, and increase your brand value.

But in the corporate world, emails are more authentic than chats on social platforms. You can use the below example while you’re connecting on email for the first time and you had a reference to your LinkedIn chat.

Protip: You might want to link your LinkedIn profile in your signature so that they can go through your profile.

Subject: We Connected Through LinkedIn

Hi Reeta,

Good Morning!

We had a little chat on LinkedIn about your business and the kind of services your offer to customers. 

I was wondering if you’re currently looking for a freelance graphic designer. I have 4+ years of experience in designing and I’m currently developing my animation skills. I have attached some of my best work for your reference in the portfolio below. 

You will also find some of the previous clients I have worked with (one of which falls under the same umbrella as yours).

Link To My Portfolio

I look forward to your response 🙂



Outreach Email To Add Your Brand On Listicle Blog

This is a typical case when you are reaching out to authors/editors of a blog to add your brand to their blog. In many cases, you’ll find your brand mentioned in so many external blogs, but they didn’t link to your page. Or simply, they have built a listicle blog and they missed out on your brand.

This is a fairly easier way to earn a link and build a connection. Here’s an outreach template you can utilize. 

Subject: You Missed Us In Your Blog!

Hello Jack,

Hope you’re having a good day!

I am Mili from Datable. I found your brand while stalking some of my competitors. That’s what I do every Saturday from 5 to 7 PM (haha).

I have read your recently published article 10 Best Data Analytics Tools, where You have covered the best tools available on the market. Datable also falls under the same niche, so I was curious if you can add our tool to the list.

If you agree, I can write the required content needed for the article. In return, I can feature you on my upcoming podcast happening this Saturday. It’s a good mix of marketers from growing startups (we can chat about this later for sure). 

Let me know if you are interested.


Email Outreach for Marketing Collaboration

Brand collaborations will help your business to increase revenue in an indirect way. Influencers and marketers can spread awareness about your brand so you get the flow of visitors on your website.

Marketers are more interested in what you can do for them. So instead of writing very formal emails, you should write emails in their language. Praise them, personalize the email and do some research without a miss.

Check out this outreach example.

Subject: You and I Are A Perfect Match

Hi Jennifer,

Hope you’re doing well.

I would like to ask you if you’re interested in a marketing collaboration. Basically, I want you to consider our amazing articles for your guest blogs. I saw that you’re actively doing content marketing and I would love it if we can help each other out. 

We are also very active in this space. I would be more than happy to consider your articles are references for our upcoming guest posts, and hopefully you can do the same 🙂 I think this would be a wonderful way to help each other out.

Let me know if you’re interested. We can set up a call as well 🙂


Choose email outreach tools wisely

Let’s face it. There are a bunch of email outreach tools out there, but there is no perfect tool that fits every company. 

So if you want to make your email outreach campaign a success, you should compare different tools, analyze their advantages and disadvantages, and only after that make a final decision. When you are choosing emailing tools, ask yourself the following questions: 

  • Can this tool be integrated with my CRM?
  • Can I afford this tool, or should I consider cheaper options?
  • Does this emailing tool have all features I’m looking for?
  • Is this outreach tool suitable for scaling up my business?
  • Is this outreach app easy to use?

All tools mentioned above offer free plans or free trials, so don’t hesitate to sign up and see how they work. Test at least two or three email outreach tools before making a final choice. 

Why send generic outreach emails with low conversion rates when you can scale and do so much more? By implementing the tools on this list, you can make the process a whole lot easier. Send those personalized emails and break free from the boring cold emails that easily get ignored. Leverage new technologies and facilitate your business growth right now.

Join 68,000+ marketers today

Get exclusive updates, invites and tips from our team of marketing experts.

Join more than 80,000 brands using Woorise

Easily create landing pages, forms, surveys, quizzes & viral giveaways that drive real user engagement.